Contracting Authority:
Ghana Urban Development And Procurement Authority (GUDAPA)
Description of the contract:
West African Regional Project Procurement has published their 2019/2025 annual projects which comprises of various items as advertised through our consultant agencies. Interested suppliers, individuals and companies should indicate their interest to the specified products.
Eligibility and rules of participation: it is open to all, legal persons [participating either individually or in a grouping (consortium) of Tenderer and foreign companies] which are established in all country or territory of the regions covered and/or authorized by the specific instruments applicable to the program under which the contract is financed. All goods supplied under this contract must be of good quality. Participation is also open to international organizations. Participation of natural persons is directly governed by the specific instruments applicable to the program under which the contract is financed.
Agents:
Every Tenderer must have a local agent in Ghana as his/her representative.
Registration:
All interested companies intends to bid for a contract must be Registered as a Contractor/Supplier with the amount of US$1,350.00 (or in the currency of your quote if different from US Dollars) as the Registration Fee. This payment should be made through the Ghana Agent of the Tenderer prior to the submission of biding documents to this Committee.
Direct Contract Procedures
Direct Contract Procedures must submit a signed declaration such as Proforma Invoice, including the Tender Application and Evaluation Form.
Number of Direct Contract :
Tenderer must submit only one Tender per lot. Tenderers who consciously or unconsciously submitted more than One Tender per lot will be disqualified.
Performance Guarantee:
The successful Tenderer will be asked to provide a performance guarantee in writing immediately after receipt of award notice before the signing of the contract. This guarantee must be provided together with the return of the counter signed contract not later than 5 days after the Tenderer receives the contract by the Contracting Authority. If the selected Tenderer fails to provide such a guarantee within this period, the contract will be void and a new contract may be drawn up and sent to another Tenderer who was on standby list.
Direct Contract Requirements
International Suppliers should submit the following clearance documents to the contract awarding committee of GUDAPA
1 . A proforma Invoice( ex factory works/FOB) covering the products to be supply/ LIST TO GIVEN TO OUR AGENTS
2 . A letter of Intent stating suppliers ability to handle the contract and supply within agreed time
3. Company Registration certificate AND Authorised operation documents / PRODUCTS Quality Operation licence
4. CONTRACT SIGNING/LEGALIZATION: All CONTRACTS AWARDED AND APPROVED FOR PAYMENT BY THE committee of GUDAPA SHALL BE signed AND contract must be legalized at the High court of justice
5. GUDAPA COMPANY Registration IS REQUIRED AFTER INTENDED SUPPLIER PROFORMA INVOICE HAS BEEN CONFIRMED AND APPROVED BY THE COMMITTEE FOR THE CONTRACT PAYMENT, THROUGH OUR (PERSONNEL OFFICE) SECONDLY PRODUCTS PERMIT FEES ARE APPLICABLE TO ENSURE PRODUCTS DIRECT PERMIT ENTRY CLEARED FROM HEALTH DEPARTMENT AND GHANA STANDARDS AUTHORITY: suppliers of food and drug related products . In cases where such products are already registered with the country of origin, the product certificate of such an item may be validated by the authorities here THROUGH OUR PERSONNEL OFFICIAL. Non food and drug items may need a GUDAPA validation. GUDAPA COMPANY Registration as a foreign supplier application attracts $1,200 US Dollars.
Signing of the Contract: Contract can be signed and sent electronically i.e. by email. But shall the commission request that the successful Tenderer(s) appear in person, then they should avail themselves at this invitation.
Legal Guarantor:
As per contractual laws of the member states, every contract winner is mandated to provide a legal representative (Attorney) of national origin who should be a senior advocate of the country when the commission deems it necessary to have their service.
Tax:
Every Tenderer that wins contract may be under obligation to pay government taxes where needed.
Payment Terms:
Every contract winners receive 100% in advance and the balance of 20% before shipment. But 100% advance payment may be considered in some exceptional cases. All payments are made through bank wire transfer.
Physical Meeting and Site Visit:
No information on meeting and site visit is published here, but will be duly communicated to both parties representives when such arrangement is decided.
Period of Implementation of Tasks:
The approved items shall be delivered (and installed, where required) within 360 days from the date of contract or as the case may be.
Selection and Award Criteria:
The following selection criteria will be applied to Tenderer. In the case of Tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole:
The average annual turnover of the Tenderer must exceed the invoice value with 10% maximum.
The financial situation of the Tenderer should not be in deficit, taken into account debts, at the beginning and end of year.
The Tenderer must have worked successfully on at least one project value 10% of this contract in fields related to this contract in the past two years.
The average annual turnover of the Tenderer must exceed the invoice value with 10% maximum.
The financial situation of the Tenderer should not be in deficit, taken into account debts, at the beginning and end of year.
The Tenderer must have worked successfully on at least one project value 10% of this contract in fields related to this contract in the past two years.
The Contracting Authority must reply to all Tenderer’ questions at least 11 days before the deadline for submission of Tenders. Eventual clarifications or minor changes to the Tender dossier shall be sent to them through their local agent.
Language of the procedure:
The approved items shall be delivered (and installed, where required) within 360 days from the date of contract or as the case may be.All written communications for this Tender procedure and contract must be in English. Legal basis Commission Regulation (MPA) 90/2017 of 12 February 2017.
