direct contract requirements

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direct contract procedure

alert: ANY CONTRACT OPPORTUNITY/LETTER OFFERED WHICH IS NOT FROM ANY OF OUR REGISTERED AGENT, SHOULD BE DISREGARDED AND For Authenticity of Contracts offered contact The Chairman directly through Email Below For Confirmation.

THROUGH THE LINKS

Our Reference: GUDAPA013025 – DCP-GUDAPA PVD / 2025/2027/PI/
Procedure: Local contractor/International Supplier
Contract Number: CON/GUDAPA/MF07/P1/

International Suppliers should submit the following clearance documents to the contract awarding committee of GUDAPA

1 . A proforma Invoice( ex factory works/FOB) covering the products to be supply/ LIST TO GIVEN TO OUR AGENTS

2 . A letter of Intent stating suppliers ability to handle the contract and supply within agreed time

3. Company Registration certificate AND Authorized operation documents / PRODUCTS Quality Operation license

4. CONTRACT SIGNING/LEGALIZATION: All CONTRACTS AWARDED AND APPROVED FOR PAYMENT BY THE committee of GUDAPA SHALL BE signed AND contract must be legalized at the High court of justice.

Legal Guarantor: As per contractual laws of the member states, every contract winner is mandated to provide a legal representative (Attorney) of national origin who should be a senior advocate of the country when the commission deems it necessary to have their service.

5. GUDAPA COMPANY Registration IS REQUIRED AFTER INTENDED SUPPLIER PROFORMA INVOICE HAS BEEN CONFIRMED AND APPROVED BY THE COMMITTEE FOR THE CONTRACT PAYMENT, THROUGH OUR (PERSONNEL OFFICE) TO ENSURE PRODUCTS DIRECT PERMIT ENTRY CLEARED FROM HEALTH DEPARTMENT AND GHANA STANDARDS AUTHORITY: suppliers of food and drug related products . In cases where such products are already registered with the country of origin, the product certificate of such an item may be validated by the authorities here THROUGH OUR PERSONNEL OFFICIAL. Non food and drug items may need a GUDAPA validation. GUDAPA COMPANY Registration as a foreign supplier application attracts $850 US Dollars.

contract award requirements

Selection and Award Criteria: The following selection criteria will be applied to international suppliers. In the case of contract intended submitted by a consortium, these selection criteria will be applied to the consortium as a whole:

• The average annual turnover of the supplier must exceed the invoice value of the present contract.
• The Quality of the products to be supplied, example GMP, ISO certification,CE Marked or any other approved standard.
•The financial situation of the suppliers should not be in deficit, taking into account debts, at the beginning and end of year.
• The contract/supplier must have worked successfully on at least one project value 10% of this contract in fields related to this contract in the past two years.

contract award requirements

Contractors/Suppliers should submit the following bidding documents to this Committee through their respective local Agent:

• A Quotation in either EX WORK or FOB
• An Application Letter/Letter of Intent stating suppliers' Interest and ability.
•An Authorization Letter Appointing a local company as Agent/Representative.
• The contract/supplier must have worked successfully on at least one project value 10% of this contract in fields related to this contract in the past two years.
• Proof of payment for the Registration Fee of $850 or its Euro equivalent or its equivalent in the participant local currency.
• Company Profiles.
Evidence of company’s Registration as a legal organization in country of origin.
Names and positions of company’s officials.
• Proforma Invoice Covering the Required products and quantities.

note:

That every document must be submitted through the company's accredited local Agent. Any documents submitted directly to this Committee without through a local Agent will be disqualified except in special cases where such company is authorized to do so.

CONTRACT PAYMENT:

Contractors/Suppliers should submit the following bidding documents to this Committee through their respective local Agent:

COMPANY/ REGISTRATION FEE: All our suppliers/contractors are under statutory obligation to be registered with this Board as our legal and Non residential supplier with the sum of $850 only or it's Dollar equivalent or its equivalent in the participant local currency. This payment is payable to the Revenue department of this Board in cash at the time of CONTRACT SUPPLY APPLICATION offer submission through the local Agent representing the company . The Registration fee is 100% refundable to companies that do not meet nomination criteria for Contract Award within Three days (72 hours) of their formal disqualification from the APPLIED SUPPLIERS

PROVINCIAL PREFERENCE POLICY: CONTRACT evaluation and award of Contract will be done in accordance with the procedures outlined in the latest Guidelines and Instructions for the Implementation of Provincial Preference Policy and in accordance with the GUDAPA Act, 2003 (Act 663), the Provincial Preference Act and associated Regulations.

Successful Company(s) will receive their contract payment in their preferred bank account within Five (5) working days of Contract Agreement Endorsement.